50 Performance Review Phrases for Executive Assistants

This page collects 50 performance review phrases written for the day-to-day realities of an Executive Assistant role, covering self assessments, peer feedback, and manager reviews. Swap in your own executive, calendar, and projects where a placeholder appears, and adjust the tone to fit your organisation's style.

Self assessment phrases - achievements

I managed [executive]'s calendar, protecting their time for priorities while staying flexible when things shifted.
I coordinated travel for [executive] through a complex, multi-stop trip without any last-minute issues.
I anticipated what [executive] would need for [meeting or event] before being asked.
I handled a scheduling conflict between [stakeholders] by finding a solution that worked for everyone involved.
I managed communications on [executive]'s behalf, keeping their inbox and follow-ups under control.
I coordinated logistics for [board meeting or offsite], managing details so the executive could focus on content.
I maintained confidentiality on sensitive matters, which built trust with the executive and the wider team.
I acted as a gatekeeper for [executive]'s time without making people feel dismissed.
I prepared briefing materials for [meeting] that gave the executive exactly what they needed to walk in prepared.
I managed a project on behalf of [executive], keeping stakeholders updated and the timeline on track.

Self assessment phrases - growth and development

I want to get better at anticipating needs before being asked, rather than waiting for direction.
I'm working on pushing back on calendar requests that would overload the executive's schedule.
I sometimes double check completed work more than necessary, and I'm learning to trust my first pass more.
I'd like to build stronger skills in [software or system] so I can take on more of the process directly.
I want to get more comfortable saying no on the executive's behalf when a request doesn't fit their priorities.
I'm learning to communicate proactively when a deadline or request seems unrealistic.
I could do more to document our processes so someone else could step in if I'm out.
I want to improve how I follow up on outstanding items so nothing gets missed.
I'm working on staying organised during particularly demanding stretches, like board season.
I'd like to spend more time understanding the bigger picture behind the executive's priorities, not just their calendar.

Peer review phrases

They're one of the people I trust most to keep things organised when everything is moving fast.
They're reliable with scheduling and rarely let conflicts slip through.
They're quick to help when I need something coordinated at short notice.
They handle confidential matters with real discretion, which builds trust.
They keep the executive's calendar and priorities organised, which makes it easier for the rest of us to plan around them.
They're easy to work with because they ask the right questions upfront.
They've become someone the team relies on for coordinating with [executive]'s office.
They stay calm and organised even when several things need attention at once.
They follow through on requests without needing to be reminded.
They're a steady presence for the executive, especially during demanding stretches.

Manager review phrases - strengths

They consistently keep the executive's calendar and priorities running smoothly.
They anticipate needs well, often handling things before they're asked.
They handle confidential information with real discretion and good judgment.
They've taken ownership of [process or project] and it's run more smoothly since.
They're dependable when supporting the executive through demanding periods.
They ask good clarifying questions before starting a task, which cuts down on rework.
They've grown noticeably in confidence and judgment since they started in the role.
They stay organised even when several requests come in around the same time.
They bring a calm, steady presence to the role, especially during high-pressure stretches.
They've become someone the executive and the team rely on for [specific task or process].

Manager review phrases - areas to develop

I'd like to see them anticipate needs a bit more instead of waiting for direction.
They sometimes double check completed work more than necessary, and could trust their first pass more often.
I'd encourage them to push back on calendar requests that would overload the executive's schedule.
Their process documentation would benefit from more detail so others can step in when needed.
I'd like to see them say no on the executive's behalf more confidently when a request doesn't fit their priorities.
They could be more proactive about flagging scheduling conflicts before they become urgent.
I'd like them to build more confidence contributing ideas in planning discussions.
Their discretion and judgment are strong, and I'd like to see them apply that same confidence to gatekeeping.
I'd encourage them to take more ownership of [specific process or project] rather than waiting for direction.
They tend to underestimate how much they've contributed, and could speak more confidently about their work.

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