Example Achievement Log for a Procurement Assistant

A year in the life of a Procurement Assistant's log

• Jan - task: Started weekly spot-checks on Expedit invoicing after noticing discrepancies. Found three overcharges totalling £840 in January alone; flagged with Finance.
• Mar - feedback: Sarah from Operations told me at the team stand-up: 'You caught that Expedit thing before it became a real mess.' First time I'd spotted invoice fraud.
• Mar - achievement: Renegotiated annual contract with Blackwell Office Supplies, secured 8% discount on stationery and reduced minimum order from 50 units to 20. Saves £2,400 per year.
• Apr - task: Took over from James during his leave. Processed 94 POs, cleared a backlog dating to March, and kept supplier response times under 48 hours.
• Jun - achievement: Standardised delivery addresses across all three sites in our ERP system. Eliminated 12 misrouted shipments and freed up 2 hours per week of admin work.
• Jun - task: Drafted RFQ for new catering supplier after current contract ended. Gathered specs from four departments, got quotes from six vendors, presented comparison to leadership.
• Aug - feedback: Marcus said in the 1:1: 'The RFQ packet you put together was thorough. Other teams could learn from how you organized it.' Gave me confidence for larger tenders.
• Sep - achievement: Approved as secondary signatory for POs under £3,000. Reduced approval bottleneck by 35% and cut average PO cycle time from 6 days to 4 days.
• Sep - task: Discovered purchase card holders weren't submitting receipts within policy window. Created a simple tracker and reminder email template; compliance improved to 91%.
• Nov - achievement: Completed procurement certification course and passed CIPS Level 2 exam. Formally accredited to manage low-value supplier contracts independently from December.
• Dec - task: Consolidated year-end spend reports for budget review. Flagged £18,000 overspend in facilities category for Finance to investigate.

What makes a strong entry

How this becomes your review in November

This year I've built capability in contract negotiation and process improvement. Renegotiating the Blackwell contract secured an 8% discount and reduced minimum orders, saving £2,400 annually, while standardising our delivery addresses across three sites eliminated 12 misrouted shipments and freed up two hours of admin work per week. I've also taken on responsibility as secondary signatory for POs under £3,000, which cut our average approval cycle time from six days to four and reduced bottlenecks by 35%. Completing my CIPS Level 2 accreditation in November means I can now manage low-value supplier contracts independently.

Starting your own log

Don't try to reconstruct a year you have already had. Start from today, one line whenever something happens, and let it build. The Perform Review Achievement Log does this for you and can capture wins straight from Slack, and how to start an achievement log covers the wider playbook.

Example Logs for Related Roles

• Procurement Manager achievement log example
• Supply Chain Analyst achievement log example
• Facilities Manager achievement log example
• Production Manager achievement log example
• Operations Manager achievement log example
• Manufacturing Supervisor achievement log example